INVOICING STUDENT CRIBS FOR WORKS CARRIED OUT AT PROPERTIES
Thank you for being a valued partner of Student Cribs. To help us work together more effectively and so that we can pay you efficiently and quickly we have provided a helpful guide on how to invoice us.
HOW DO WE ASK YOU TO CARRY OUT WORK FOR US ?
Each time work is required a job gets allocated to you by email. The job will include details of the work required, the property address, the priority of the job as well the information that we require on our invoices – job id, property id the PO number and the Student Cribs fund that owns the property.
WHO TO ADDRESS INVOICES TO ?
Student Cribs properties are owned by separate investment funds. The houses you work in are therefore grouped into different funds. Please provide a separate invoice per fund. The name and address of the fund will be on the Job sent to you via Catalyst.
HOW FREQUENTLY SHOULD WE INVOICE ?
To speed up invoice approvals at Student Cribs and to reduce your (and our) administration please invoice weekly and consolidate all jobs per fund and PO number onto a single invoice.
DO I QUOTE A PURCHASE ORDER NUMBER ?
Please quote a purchase order number on each invoice. Our PO numbering system is unique to the Manager who will approve your invoices AND there is a separate PO number for compliance work. The PO number will be on the Catalyst job order sent to you.
A list of PO numbers has been provided below for your reference. Please only provide one PO number per invoice.
WHAT ELSE DO WE NEED TO PROVIDE ON INVOICES ?
For each job please specify the job id and the property code.
Both the job id and the property code will be on the Catalyst job order sent to you.
Please split invoices per Student Cribs Fund and include on the invoice the PO number, and for each Job provide the Job ID and Property Reference number.
Please also put your own invoice reference number on invoices.
Please invoice us weekly so we can speed up our payments process to you.
To help ensure that we continuously improve in this area which will help us to pay you more efficiently, we will return any invoices that do not have the required information on them.
WHO DO I SEND INVOICES TO ?
Please send all invoices and statements to [email protected]
WHAT HAPPENS NEXT ?
Once we receive your invoice it goes for approval and as long as the job has been completed and the costs are as agreed, the invoices are approved.
If the invoice does not have all of the details required as per this guide, it will be rejected and sent back to you for amendment.
Student Cribs process a payment run every fortnight and we aim to pay all of our suppliers within agreed terms. If your bank details change please email us with details by email as soon as you can.
FEEDBACK AND QUESTIONS
If you have any questions about this procedure please contact [email protected] If you have any further feedback or suggestions, please email us or speak to your property manager.
|City||Purchase Order Number||Manager|
|Maintenance & Repairs||Exeter, Portsmouth, Plymouth, Oxford, Cirencester, Coventry||P3012||Sophie Martin|
|Maintenance & Repairs||Stoke, Keele, Nottingham, Loughborough||P2011||Melanie Blainey|
|Maintenance & Repairs||Liverpool, Salford||P2017||Daniel Glodewski|
|Maintenance & Repairs||Edinburgh, Newcastle||P2013||Kay Hughes / Stephen Bent|
|Maintenance & Repairs||London, Bristol, Cardiff, Swansea, Lancaster, Durham||P2010||Jessica Blake|
|Maintenance & Repairs||Manchester, Huddersfield, York, Leeds||P2018||Lisa Bryan|
|Compliance South||Exeter, Swansea, Cardiff, Plymouth, Portsmouth, Stoke, Keele, Nottingham, Loughborough, Coventry, Cirencester, Bristol, London, Oxford||P4014||Bethan Perks|
|Compliance North||Newcastle, Durham, Leeds, Huddersfield, York, Edinburgh, Manchester, Liverpool, Salford, Lancaster||P4012||Shane Oldridge|
|Compliance Other||Various||P4013||Adele Turner|