INVOICING STUDENT CRIBS FOR WORKS CARRIED OUT AT PROPERTIES
Thank you for being a valued partner of Student Cribs. To help us work together more effectively and so that we can pay you efficiently and quickly we have provided a helpful guide on how to invoice us.
HOW DO WE ASK YOU TO CARRY OUT WORK FOR US ?
Each time work is required a job gets allocated to you by email. The job will include details of the work required, the property address, the priority of the job as well the information that we require on our invoices – job ID, property ID and the Landlord that owns the property. Example of view:
WHO TO ADDRESS INVOICES TO ?
Student Cribs properties are owned by separate Landlords. Please provide a separate invoice per Landlord. The name of the Landlord will be on the Job sent to you.
HOW FREQUENTLY SHOULD WE INVOICE ?
To speed up invoice approvals at Student Cribs and to reduce your (and our) administration please invoice weekly and each invoice should be individual to the job ID.
WHAT ELSE DO WE NEED TO PROVIDE ON INVOICES ?
For each job please specify the job ID and the property reference.
Both the job ID and the property reference will be on the job order sent to you and can be accessed on the job detail page in the Student Cribs external contractor application you are given access to. We also require itemised details of the costs such as materials and labour. To ensure efficient processing of the invoice, please do this on invoice issue to stop queries for more details thus holding up payment.
Please provide invoices as follows:
- A separate invoice for each Job ID
- Input your invoice reference number, contact details and bank details should we need to contact you with any questions
- Address the invoices to the appropriate Landlord
- Include the Student Cribs details such as Job ID and property reference
- Itemised details such as the split of materials and labour
Please invoice us weekly so we can speed up our payments process to you.
To help ensure that we continuously improve in this area which will help us to pay you more efficiently, we will return any invoices that do not have the required information on them.
WHO DO I SEND INVOICES TO ?
Please send all invoices and statements to [email protected], cc’ing the appropriate member of the Student Cribs team whose email address you will find in your job sheet and the email you receive with the job request.
WHAT HAPPENS NEXT ?
Once we receive your invoice it goes for approval and as long as the job has been completed and the costs are as agreed, the invoices are approved.
If the invoice does not have all of the details required as per this guide, it will be rejected and sent back to you for amendment.
Student Cribs process a payment run every fortnight and we aim to pay all of our suppliers within agreed terms. If your bank details change please email us with details by email as soon as you can.
FEEDBACK AND QUESTIONS
If you have any questions about this procedure please contact [email protected]. If you have any further feedback or suggestions, please email us or speak to your relevant maintenance contact.